Live captioning for webinars, conferences and corporate events

Today, everyone’s online, both people and businesses. Connected by high-speed internet, live events are more global and inclusive than ever before. But true inclusion doesn’t just mean allowing people to join – it means ensuring they can fully engage and participate.

That’s where live captioning makes all the difference.

Whether you’re running a webinar, conference, hybrid event, or internal training session, live captioning ensures that every attendee -deaf, hard-of-hearing, neurodivergent, or non-native speaker – can follow the conversation clearly and confidently.

Why live captioning matters for modern events

More organisations are recognising that accessibility isn’t optional; it’s a legal requirement and brand reputation essential. Live captioning isn’t just about compliance; it’s about creating meaningful experiences for every participant.

Here’s why live captioning is a must for professional events:

Equal access for attendees who are deaf or hard of hearing
Improved understanding for neurodivergent individuals and those with auditory processing challenges
Support for non-native English speakers
Stronger engagement and focus, especially in long sessions or noisy environments
Professionalism and polish – real-time captions show your commitment to inclusion

Real humans, real accuracy

While AI-generated captions might work in casual settings, automated tools often struggle with accuracy, especially in fast-paced or technical discussions. That’s why we provide professional human captioners trained to handle:

Industry-specific terminology
Accents and varied speech patterns
Multiple speakers
Real-time editing for clean, readable output

Our captioners deliver pinpoint accuracy, speaker identification, and real-time context – something machines still can’t replicate.

Where live captioning makes an impact

We support a wide range of events, including:

Webinars and virtual events

Captions improve accessibility on platforms like Zoom, Teams, and YouTube Live—great for reaching a wider audience.

Conferences and panels

From keynote addresses to breakout sessions, live captions help attendees stay engaged and informed, both in-person and online.

Corporate meetings and HR training

Internal communications need to be accessible, too. Captions ensure equal participation in town halls, diversity training, onboarding, and more.

International and multilingual events

Live captions can be translated into multiple languages, helping you connect with a global audience and meet international standards.

Compliance and accessibility regulations

The European Accessibility Act, UK Equality Act 2010, and ADA in the US all emphasise the need for accessible communication in public-facing and digital events. By offering live captions, you ensure:

Legal compliance
Greater inclusivity
Stronger alignment with DEI goals and ESG commitments

Seamless integration with your platforms

Our captioning solutions are easy to integrate with all major platforms:

Zoom, Microsoft Teams, Webex, Hopin, Vimeo, YouTube Live
On-screen display or separate caption viewer links
API integration for custom platforms or embedded streams

We’ll guide you through setup and provide on-site or remote support, so you can focus on running your event.

Partner with 121 Captions

With over a decade of experience and a team of world-class captioners, 121 Captions delivers captioning services trusted by corporates, councils, universities, and international organisations.

You’ll get:

Expert human captioners with industry experience
Personal account management and event support
Flexible pricing for single events or long-term contracts
Fast turnaround, clear setup, and smooth delivery

Make your next event inclusive, impactful and accessible

Get in touch with 121 Captions today to book live captioning for your upcoming event. Whether you’re hosting a high-stakes webinar or an international conference, we’re here to ensure everyone can be part of the conversation.